1 to 4 passengers
A smaller private vehicle may be suitable when the number, size and type of suitcases fit the available luggage space. Large equipment can require a larger vehicle.
Private group airport shuttle
Travel as one group. Private airport transport planned around every passenger and suitcase.
Reserve private group transportation for families, friends, colleagues, business guests, associations and travel parties. We assess the passenger count, luggage, child seats, pickup addresses and airport before assigning the required vehicle or combination of vehicles.
- Available 24/7 by reservation
- Private transport only
- Up to 8 passengers per vehicle
- Multiple vehicles for larger groups
Maximum vehicle capacity
Up to 8 passengers
Luggage space must be assessed together with the passenger
count. More than eight passengers require at least two vehicles.
Private vehicles for your group
Passenger and luggage planning
Belgian and international airports
Several vehicles when required
Group transportation without a shared shuttle
Keep the transport private, organised and connected to your own schedule.
Group travel involves more than counting available seats. Every reservation must also consider large suitcases, cabin luggage, pushchairs, wheelchairs, sports equipment, child seats, several pickup addresses and the time the complete group must arrive at the terminal.
VIP Airport Taxi prepares the journey using the complete route and practical requirements supplied during booking. The vehicle is reserved for your own travelling party and is not shared with unrelated passengers.
One coordinated reservation
Provide the complete group, route, flight and luggage
information through one booking or enquiry.
Door-to-door collection
Begin from a suitable home, hotel, company, event venue or
other agreed public entrance.
Private direct journey
Travel without unrelated passenger collections or a shared
airport shuttle timetable.
Group size and vehicle planning
The right solution depends on passengers and luggage together.
The number of available passenger seats does not automatically confirm sufficient luggage capacity. Declare every traveller and every item before the reservation is finalised.
Submit your group details5 to 8 passengers
A larger vehicle is required. Capacity remains subject to the quantity of checked luggage, cabin bags, child seats, pushchairs and oversized items.
More than 8 passengers
At least two vehicles are required because the maximum capacity is eight passengers per vehicle. The fleet plan is matched to the complete group and luggage.
Eight passengers with extensive luggage may also require more than
one vehicle. Vehicle selection is confirmed only after the full
passenger and luggage details have been reviewed.
Transport for different groups
Private group transfers for work, holidays and organised travel.
Each journey is prepared around the reason for travel, group structure, luggage and required arrival time.
Families and large households
Travel from home with adults, children, babies, suitcases, pushchairs and requested child seats included in one plan.
Friends and holiday groups
Coordinate the departure address, airport, luggage and return transfer without arranging several unrelated taxi bookings.
Colleagues and company guests
Reserve transport for employees, executives, clients, technicians, suppliers or conference participants.
Events and organised meetings
Arrange pickup from hotels, offices, conference venues, exhibition locations or another agreed group meeting point.
Associations and small teams
Transport can be planned for clubs, cultural groups, sports parties and other organised travellers carrying equipment.
International visitor groups
Reserve an airport pickup for several guests travelling to a hotel, company, holiday property or event in Belgium.
Luggage changes the capacity
Eight seats do not always mean space for eight complete travel sets.
A vehicle may have enough passenger seats but insufficient luggage space for eight large suitcases, cabin bags and special equipment. Accurate declarations prevent unsuitable vehicle selection.
Declare every item
Count luggage by type, not only by traveller.
Include items belonging to babies and children and mention anything that cannot be placed inside a regular suitcase.
Checked bags
State the total number of large suitcases
Mention unusually large, heavy or hard-shell cases
separately.
Cabin bags
Include every trolley, backpack and hand bag
Small individual items can use significant space when the
group is travelling together.
Children
Declare pushchairs and child-seat requests
Every child and baby counts as a passenger and requires
an appropriate seat.
Special items
Mention wheelchairs, sports and work equipment
Golf bags, skis, bicycles, instruments and professional
cases must be reviewed before booking.
One pickup or several addresses
Group routes must be planned before the vehicles depart.
Several collection points can be discussed, but every additional stop changes the route, pickup time and required airport margin.
Discuss a multi-stop route-
01
Choose one main group coordinator
Provide one person who knows the complete passenger list, luggage plan, pickup addresses and flight information.
-
02
List every collection address in route order
Include the complete street, number, postal code, city and useful entrance information for every stop.
-
03
Allow time for boarding and luggage loading
Larger groups require more preparation time than an individual passenger, especially with children or special equipment.
-
04
Gather the group before the confirmed time
Every passenger, travel document and declared item should be ready when the assigned vehicle reaches each pickup point.
Popular group airport routes
Private group transport to major European airports.
Group transportation can be requested from suitable addresses throughout Belgium to Belgian and international airports.
Brussels Airport Zaventem
Private group transportation for European flights, intercontinental departures, business travel and arranged airport pickups.
View the Brussels Airport transferBrussels South Charleroi Airport
Direct private group transport for leisure flights, early departures and return journeys after landing.
View the Charleroi transferAmsterdam Airport Schiphol
Long-distance group transportation for international and intercontinental connections through Amsterdam.
View the Schiphol transferEindhoven Airport
Cross-border group transportation for European leisure, family and business departures from Eindhoven.
View the Eindhoven transferDüsseldorf Airport
Private long-distance transport for groups using the European and international flight network at Düsseldorf.
View the Düsseldorf transferFrankfurt Airport
Coordinated cross-border transportation for business, long-haul and intercontinental group departures.
View the Frankfurt transfer
Corporate and event groups
Coordinate airport transport for employees and professional visitors.
Companies can arrange transport between airports, hotels, offices, conference venues, production sites and meeting locations using one central contact.
Named coordinator
One contact can manage passenger lists, route changes and
the practical details of the reservation.
Company pickup
Use the correct reception, visitor gate or publicly
accessible company entrance.
Guest arrivals
Arrange airport pickup for executives, customers, suppliers,
technicians or conference participants.
Invoice details
Provide the correct legal company name, address, email and
invoicing information.
Tailor-made planning
Several flights, hotels or vehicles require a clear transport plan.
Contact VIP Airport Taxi when passengers arrive on different flights, stay at several hotels, require multiple vehicles or travel to an event with a fixed programme.
Group airport pickups
Make arriving passengers easy to identify and coordinate.
Airport pickup planning depends on accurate passenger, flight, luggage, contact and destination information.
Supply every relevant flight number
Indicate whether the complete group arrives on one flight or whether several arrivals must be coordinated.
Keep the group coordinator reachable
Use a mobile telephone that is available after landing and known to the passengers travelling in the group.
Follow the confirmed airport instructions
The group should move together to the agreed public meeting point after baggage reclaim and border formalities.
Request Meet and Greet in advance
A passenger or company name can be displayed at the agreed public meeting point when this service is requested and confirmed.
Group booking checklist
Provide complete information before the vehicle plan is confirmed.
A correct group quotation depends on the full route and capacity requirements rather than only the number of passengers.
- Complete pickup and destination addresses
- Travel date and requested collection time
- Exact number of adults, children and babies
- Total number of large and small luggage items
- Pushchairs, wheelchairs and oversized equipment
- Required child seats and ages of the children
- Complete flight number and airport
- Reachable telephone for the group coordinator
- All planned intermediate pickup or drop-off points
- Correct company invoicing details where required
Group reservation process
Arrange your group transfer in three clear steps.
Start with the complete route and passenger count. Then add every luggage item and special requirement so the required number and type of vehicles can be reviewed.
Enter the journey
Provide every pickup address, airport or destination, date, requested time and return route where applicable.
Declare the complete group
Include all passengers, luggage, child seats, mobility aids, sports equipment and other special items.
Confirm the vehicle plan
The journey is matched to a suitable vehicle or coordinated combination of vehicles before the reservation is finalised.
Does your group require several vehicles or a complex route?
Contact VIP Airport Taxi for more than eight passengers, several collection addresses, extensive luggage, sports equipment, company guests, child seats or passengers arriving on different flights.
Frequently asked questions
Questions about private group shuttle transport.
Find practical information about passenger capacity, luggage, multiple vehicles, child seats, airport pickups and several stops.
View all frequently asked questionsHow many passengers can travel in one vehicle?
The maximum capacity is eight passengers per vehicle. Actual capacity also depends on the number and type of luggage items, child seats and special equipment.
Can eight passengers travel with eight large suitcases?
This must be reviewed before booking. Eight passenger seats do not automatically guarantee sufficient luggage space for eight large suitcases and additional cabin bags.
What happens when our group has more than eight passengers?
At least two vehicles are required because the maximum capacity is eight passengers per vehicle. Additional vehicles may be needed depending on the luggage.
Is the group shuttle private or shared?
The service is private. The assigned vehicle or vehicles are reserved for the passengers included in your reservation and are not shared with unrelated travellers.
Can we book several pickup addresses?
Several stops can be discussed in advance. Provide the complete route because each stop affects the pickup schedule, airport margin and transfer price.
Can the group be collected from a hotel?
Yes. Enter the complete hotel name and address and identify the correct reception, group entrance or accessible meeting point.
Can a company book group airport transportation?
Yes. Companies can reserve transportation for employees, executives, clients, suppliers, technicians, speakers and international guests.
Can you transport conference or event participants?
Yes. Transport can be planned between airports, hotels, offices, conference venues and other suitable event locations.
Are child seats available for group travel?
Child seats can be requested before the journey. Include the number and ages of the children so the seating and vehicle requirements can be reviewed.
Do babies and children count as passengers?
Yes. Every adult, child and baby counts as one passenger and requires an appropriate passenger seat.
Can we bring pushchairs or wheelchairs?
These items may be possible but must be declared before booking because they affect the available luggage capacity and vehicle selection.
Can we travel with sports equipment?
Declare all golf bags, skis, bicycles, team equipment or other oversized items before booking so the transport requirements can be reviewed.
Which airports can groups travel to?
Group transfers can be requested to Brussels Airport, Charleroi, Schiphol, Eindhoven, Düsseldorf, Frankfurt and other suitable Belgian or international airports.
Can we book a group transfer to Brussels Airport?
Yes. Private group transportation can be requested from suitable addresses throughout Belgium to Brussels Airport Zaventem.
Can we book a group transfer to Charleroi Airport?
Yes. Private group transportation can be reserved to or from Brussels South Charleroi Airport.
Can the group be collected from the airport?
Yes. Provide the passenger names, complete flight number, scheduled arrival, reachable coordinator telephone, luggage details and final destination.
Can we request Meet and Greet for a group?
A Meet and Greet service can be requested with a passenger or company name displayed at the agreed public airport meeting point.
What happens when the flight information changes?
Contact the 24/7 support service when the flight number, arrival time, passenger contact or another important detail changes.
Can several vehicles travel as one coordinated group?
Several vehicles can be assigned under one transport plan. Road conditions may prevent vehicles from remaining directly beside each other throughout the journey.
Can we book the outward and return group transfers together?
Yes. Provide the complete addresses, dates, requested times, passenger counts, luggage information and flight details for both directions.
How do we request a price for group transport?
Use the online quote page and include the complete journey, passenger count and luggage. Contact us directly for large or complex groups.
Ready to arrange private airport transport for your group?
Submit the complete route, passenger count and luggage details. We will assess whether the journey requires one vehicle or a coordinated combination of vehicles.